Every report in Wise Timetable can be customized- e.g. you decide what columns to put there, their width and similar... You can decide what format to use when sending reports to lecturers (Excel, PDF) or what to include in report headers. We can send automatically reports for next week to Lecturers.
Sometimes it is easier to have it all on one big table. Many years ago, timetabling staff where using "Magnetic table" for creating timetables. Well, this is electronic reincarnation of that ancient system - see it all in one glimps and manually move pieces around.
Here you can see a list of all the lecturers and their schedules and blocks. You can sort them in this list as you like and resize the list on whole screen (and make it stay on additional monitor for example). So we can see empty slots with one glimpse on the table and make swift maintenance action if needed.
One way is to select one lecturer and with one command send his timetable attached to email in a sec. Another way is to select all or many lecturers, write them a common letter (e.g. "Review new se,ester timetable") and send all the mails with one command. Everybody will get their own timetable attached in nicely formatted PDF.
Now imagine somebody wants to move a term to another hour - you need no more searching for available hours for all the involved acters - just click on term in Wise Timetable and software willshow you with different color where you can freely put the term (and change room along the way if you want).
On this screen you can quickly find your courses with search options or select course groups by filtering programs,years, ... When you find a course you can edit it or maybe send notification to Wise Timetable web applications for every term containing this course. This is one way of communication between you and lecturers/students...
Everything displayed in software can be directly printed or exported to PDF/Excel files. Many times you can make bulk reports so you do not have to select everyone individually. There are so many different reports you are able to make, you have to try at least some of them yourself and find which ones are suitable for your organization.
Accidentally you can make everything - like any human (and computers sometimes, must say). If you want to recover something you deleted just look at our recovery archive - like no other application we know, it stores a series of recovery files from different points in history - you decide when the data was like you want.
It is easy to change view on the main screen and slide through all the weeks. But if you want to see even more at once - you might decide to see all the rooms and what's happening there at any period you select. On this view you are able also to see room occupation statistics.
If you decide to publish your timetable to web or to collaborate with other users, you may use central database for timetable storage. Wise Timetable is having a fault-proof system for avoiding overwriting data by more users (by locking the database if needed). Database publishing is a matter of one click or keyboard shortcut.
During maintenance phase it is useful if you know who is free - but not only for one entity but for combination of lecturers, groups, rooms, etc.. Here comes this Occupancy tool which tells you exactly who is and when is available or why not ;)
Even with best planning and accurate work, sometimes we can manually create conflicts in timetable (overlapping or wrong hour distribution). On this screen software automatically checks whole timetable and display a list of possible conflicts you have to resolve. Resolving is easy - select conflict line and software will pinpoint place for you.
If automatic generating (because of contradicting set of parameters) cannot put term into a calendar or it was never manually set into calendar, this is the place where you can review these terms. Putting them into timetable is easy - just select the unallocated term line and software will show you available slots for it - for quick resolving.
